Only administrators can view, add, update, delete software systems. Users with the relative permissions can use the associated tags and glossary terms in objects.
Quick Steps to Set Up a Software System
Setting
Software Systems
Select the green Add button in the top right corner. The Add Software System popup will appear with four tabs at the top: Details, Stakeholders, Properties, Change Log.
Fill in the details:
Title
Description
Associated Tags
Associated Glossary Terms
Switch to the Stakeholders tab and fill it in:
Select an owner from the dropdown. Set the primary stakeholders if desired.
Select an author from the dropdown.
Select informees from the dropdown (optional).
Switch to the Properties tab and fill it in:
Review Cycle
Review Date
Annual Cost (Fixed)
Annual Cost Per User.
The system will calculate and display the Total Annual Cost on this tab.
Select the green Add Software System button at the bottom of the popup card. The system will display in the table.
Quick Steps to Delete a Software System
Select the empty block before the software system that needs to be removed.
Select the grey Delete button in the top right corner.
Select Yes.
Note that once a software system has been deleted, it is removed from the system and cannot be reinstated. It would need to be created again. The associated glossary terms and tags will be unaffected if a software system is added, edited or deleted.
Quick Steps to Edit a Software System
Select the title of the software system that needs to be edited.
Make the required updates. Switch between the tabs to update the relevant details: Details, Stakeholders, Properties.
Select the green Update button.
Read more about:
How the system calculates annual costs involved with each software system.