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AI Request History Report

A report that lists every AI request made in your company, so you can see what has been asked, by whom and when. Covers the report columns, sorting, filtering, exporting and who has access.

Written by Hylet Pistorius

An AI request is any task a user asks ProcessPro's AI tools (SmartFlow) to carry out - for example exploring process ideas or generating an SOP. Each time someone runs one of these tasks, ProcessPro records it. The AI Request History report lists every AI request made in your company, so you can see what has been asked, by whom and when.

This is useful for auditing AI usage, spotting which colleagues are using the AI tools, and reviewing the AI model and token consumption behind each request.

Who Has Access

To view the report you need to be an administrator or have the view report permission.

You will only see requests made in the company you are currently in.

Quick Steps to View the AI Request History Report

  1. Select Reports from the left navigation menu.

  2. Select AI Request History from the reports list. The report opens with the newest request first.

  3. Use the Filter box above the table to search the list.

  4. Select Export to download the report as PDF, Excel or CSV.

AI Request History report showing the report list, filter box, export button, and report columns (Title, Requestor Name, Request, Request Date)

Report Columns

The following columns appear in the report:

  • Title - the process or form the request relates to. Selecting the title opens that item.

  • Requestor Name - the user who ran the request.

  • Request - the action that was run, for example Explore Process Ideas or Generate SOP. When a process or form was created with SmartFlow, the request reads Process created with SmartFlow or Form created with SmartFlow.

  • Request Date - the date and time the request ran, in the timezone set on your user profile.

A muted line under the request title shows the AI model used and the token counts for that request.

Sorting and Filtering

The report opens sorted by Request Date descending, so the newest request is always at the top. Select any column heading to sort by that column instead.

Use the Filter box above the table to search the report.

Exporting the Report

Select Export in the top left of the report to download it as:

  • PDF

  • Excel

  • CSV

Note

  • Request Date follows the timezone set on your user profile.

  • Token counts are only shown for requests made after token counting was introduced. Older requests show the AI model only.

  • The report shows what has been asked for. It does not show what the AI produced - open the linked process or form to see the result.

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